Employment Type: Fixed Term
Location: Hong Kong
Work Site Type: On-site
Building a Brand Starts with a Story
FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. Operating as a full-service agency partner or through embedding specialist talent into client teams, FIRST brings brands and people together through creative, connected experiences.
FIRST works with clients across various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services. FIRST has received numerous accolades, including being named one of the Top 150 Event Organizers & Agencies in the USA by Eventex, being listed among the "200 Top Marketing Agencies" in 2023, 2022 & 2021 by Chief Marketer, being recognized as one of the "50 Top Event Companies" by Special Events, being included in the Top 100 "Best Places to Work in NYC" by Crain's New York Business, and being listed as one of the "1000 Companies to Inspire Britain" by The London Stock Exchange Group.
FIRST also understands that businesses worldwide, including ours, need to adopt more sustainable and socially responsible practices. Our vision of sustainability at FIRST is about fostering a People-centric, Purpose-driven & Planet conscious culture.
Learn more at www.firstagency.com
Our story started over 25 years ago growing through collaboration, innovation, strong culture, and a focus on people, specifically our people. Our people inspired, developed, and grew FIRST to the incredible brand experience creator it is today.
And our hope is that you become the next page of our story in developing how our agency connects more people beyond what they thought was possible.
A welcoming, creative and ambitious workplace that offers personal and professional growth for all individuals.
At FIRST, you'll find:
- A welcoming workplace that fosters diversity and belonging with a focus on team members feeling valued, respected, and supported.
- An experiential organization that cares about the development and career experience of each employee, focusing on excellence and flexibility with the right balance of structure to thrive.
- Creative teams that enjoy challenging work with an ability to make an impact on those around them.
What You Would Get To Do
FIRST is seeking a highly professional individual to work within our client’s embedded team to support with the execution of a wide range of in-person & virtual Roadshow functions, both internal and external consisting of deal and non-deal activity however not limited to. The ideal candidate for this role will have excellent communication and negotiating skills and the ability to successfully manage stakeholder relationships along with strong ability to manage a fast-paced environment. This position reports to the Global Team Leader.
Responsibilities
- Support team with venue sourcing and restaurant bookings
- Provide full administrative support to the Tokyo Roadshow desk
- Support team with database management (Plan-It) when required
- Arrange credit card authorisation for client accommodation
- Attend group events in London, where required and manage delegate registration
- Maintain and update the roadshow team directories for hotel sales, reception, concierge and account service contacts
- Book on-campus conference space and set up dial-ins when required
- Support team with ad hoc requests/projects
Qualifications
- Fluency in Japanese
- Flexible to work outside of normal business hours as required
- Restaurant/Hotel/Venue background preferred
- Investment Banking/Roadshow experience (not required)
- A self-starter who is motivated, proactive and always solutions-orientated
- Attention to detail/accuracy is vital
- Ability to multi-task and prioritise
- Enjoys working as part of a team and works collaboratively
- Competent with Microsoft office, particularly Word and Excel
- Good communication skills (verbal and written)
- Confident, driven and motivated to succeed
#LI-TS1 #LI-Onsite
FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.