Senior Events Producer

Employment Type: Full-time

Location: Singapore

Work Site Type: Hybrid

ABOUT OUR COMPANY

FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. Operating as a full-service agency partner or through embedding specialist talent into client teams, FIRST brings brands and people together through creative, connected experiences.

FIRST works with clients across various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services. FIRST has received numerous accolades, including being named one of the Top 150 Event Organizers & Agencies in the USA by Eventex, being listed among the "200 Top Marketing Agencies" in 2023, 2022 & 2021 by Chief Marketer, being recognized as one of the "50 Top Event Companies" by Special Events, being included in the Top 100 "Best Places to Work in NYC" by Crain's New York Business, and being listed as one of the "1000 Companies to Inspire Britain" by The London Stock Exchange Group.

Learn more at www.firstagency.com

 

JOB DESCRIPTION

The Senior Events Producer will have a proven background of working as a Producer within virtual / live events, production or communication environment and be confident managing the full process of interpreting client’s requirements from concept through to delivery. The candidate must have a strong background of creating engaging content and advising on the messaging for events. Candidates must have a good knowledge of technical production as well as having a strong understanding of technology and different communication platforms.

This position is an integral part of our Event Operations team and will be responsible for managing, supporting and/or executing various content-led events, from initial concept through execution and final reconciliation. It requires a highly driven, client led and creative individual with excellent project management experience, who’s looking to develop their career and work with numerous high-profile clients.

RESPONSIBILITIES:

  • Consistently deliver exceptional service to our clients through excellent project management
  • Responsible for leading and/or supporting the planning and execution of multiple key content and virtual led events for multiple clients
  • Manage, prioritize and oversee events from creative concept and development through initial briefing to reconciliation including but not limited to budget management, site selection, hotel/venue management, registration management, transportation, food & beverage, décor, branding, staffing, show management, technical oversight, logistics planning, H&S, site selection, presentation development, working with the creative team on branding and graphic design, print collateral development and execution, interactive/experiential technology, scenic/set design, décor design, staffing
  • Responsible for fiscal success of individual programs and assigned accounts including accurate and timely budgeting and reconciliation of events
  • Negotiate and review supplier contracts and addendums for accuracy, ensuring thorough onboarding of suppliers following agency process
  • Create, maximise and closely monitor opportunities for increasing value adds, savings, and cost efficiencies
  • Support on-going department initiatives to ensure the delivery of service excellence, as required
  • Manage and ensure SLA’s (Service Level Agreements) are monitored and achieved throughout the event planning process
  • Build strong supplier relationships globally, seeking excellence in all areas of execution and communication
  • Field questions and offer advice to team members to assist with creative problem solving
  • Be knowledgeable and update the team on best practices, new suppliers, services, and venues
  • Work with the wider Agency team to ensure adherence to standards of operations
  • Be proactive with ideas and creative solutions
  • Provide support for other team members as required
  • Being a FIRST ambassador and culture advocate

ADMINISTRATION & GENERAL:

  • Assume responsibility for own environment, ensuring adherence to health and safety policies & requirements
  • Professional and approachable demeanour with both client and internal stakeholders
  • Work intelligently and ensure management is aware of problems or issues which negatively affect productivity
  • Build excellent relationship with team through positive communications
  • Ensure knowledge is shared within the team to enable them to work smarter and more efficiently
  • Work on ad hoc requests from clients and wider team as required

QUALIFICATIONS:

  • Bachelor’s degree preferred
  • 8 - 10+ year’s event management experience, preferably in an agency environment
  • Advanced project management skills, including budget creation, management, and reconciliation
  • Advanced knowledge of digital and technical aspects of productions including but not limited to general sessions, awards shows, activations and/or experiential events
  • Ability to delegate to project team members and assign clear roles and responsibilities
  • Exceptional ability to establish relationships and maintain a positive rapport with clients, vendors and suppliers
  • Proactive attitude, independent and inquisitive, with high attention to detail
  • Organised approach, with concise and clear written and oral communication skills
  • Good knowledge of logistical aspects of all event types
  • Diplomatic, patient, and resourceful personality is imperative
  • Comfortable working globally, with different cultures and currencies
  • Calm and flexible approach to handling the pressure and stress of ever-changing demands
  • Pre-empt and be able to modify plans as necessary
  • Advanced negotiating, risk management and contracting skills
  • Creative problem solver, resourceful, team player
  • Highly organised with excellent time management skills to handle multiple tasks and meet strict deadlines
  • Proactively identify and develop opportunities within their scope
  • Displaying diplomacy in all situations and always stay supportive of your co-workers
  • Make decisions swiftly with good judgement
  • Fresh thinker, showing creativity and innovation in all aspects of work
  • Good/advanced working knowledge of the MS Office Suite

FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.