Employment Type: Full-time
Location: New York
Work Site Type: Hybrid
Building A Brand Starts With Our Story
FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. Operating as a full-service agency partner or through embedding specialist talent into client teams, FIRST brings brands and people together through creative, connected experiences.
FIRST works with clients across various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services. FIRST has received numerous accolades, including being named one of the Top 150 Event Organizers & Agencies in the USA by Eventex, being listed among the "200 Top Marketing Agencies" in 2023, 2022 & 2021 by Chief Marketer, being recognized as one of the "50 Top Event Companies" by Special Events, being included in the Top 100 "Best Places to Work in NYC" by Crain's New York Business, and being listed as one of the "1000 Companies to Inspire Britain" by The London Stock Exchange Group.
Learn more at www.firstagency.com
Our story started over 25 years ago growing through collaboration, innovation, strong culture, and a focus on people, specifically our people. Our people inspired, developed, and grew FIRST to the incredible brand experience creator it is today.
And our hope is that you become the next page of our story in developing how our agency connects more people beyond what they thought was possible.
A welcoming, creative and ambitious workplace that offers personal and professional growth for all individuals. At FIRST, you'll find:
- A welcoming workplace that fosters diversity and belonging with a focus on team members feeling valued, respected, and supported.
- Creative teams that enjoy challenging work with an ability to make an impact on those around them.
- An experiential organization that cares about the development and career experience of each employee, focusing on excellence and flexibility with the right balance of structure to thrive.
Location: New York, NY (in office requirement)
What You Would Get To Do:
In this capacity, the ideal candidate would represent the FIRST brand as an implant at one of our Solutions accounts within a leading investment bank. The Corporate Access Conference Allocation Coordinator will organize meetings between investors and c-level executives, prepare schedules for corporate management teams and consistently deliver exceptional service to our clients by utilizing excellent organizational and customer service skills.
Your Contributions
- Heavy meeting coordination for investors, internal teams, corporate clients for corporate access events
- Work closely with Corporate Access Specialists, Corporates, Research, Institutional Equity Sales, Investment Banking and Global Capital Markets to coordinate and allocate Corporate Access Days and Conferences
- Build strong relationships with Corporate management teams as well as with other internal constituents
- Allocate 1x1 and group meetings for Conferences of varying sizes and different degrees of complexity
- Prepare meeting analysis and after event reporting for key investors
- Support White Glove requests/reporting as needed
- Post event de-brief for year over year improvements
- Maintain and distribute conference schedules
- Work with Sales team to understand account base and investor growth potential
- Liaise with professionals in Equity Research and Investment Banking regarding the allocation of conference meetings
- Coordinate and communicate meeting details with Corporate contacts and Sales team
- On-site management of the 1x1 desk for Conferences as necessary, manage last minute changes and requests
- Day-of event execution for virtual or in-person event needs
- Travel for events as required, approximately 15-20%
- Act as an ambassador for the FIRST brand, leading by example and displaying the company’s core values (Ambition, Creativity, Excellence, Integrity, Teamwork)
What We Are Looking For
Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role, please apply - we would love to see how you could fit at FIRST. Please contact recruiting@firstagency.com if you need an accommodation at any stage of the recruitment process).
- 1-2 years of Corporate Access Meetings experience
- Bachelor’s Degree required
- Strong project management skills
- Prior experience in managing client and vendor relationships
- Proven ability to think ahead to prevent issues before they arise
- Must possess strong interpersonal and communication skills (written and verbal)
- Highly organized with the ability to work in a high-pressured environment
- Strong prioritization skills; ability to multitask meet strict deadlines, yet balance flexibility where needed
- Strong client management skills with the ability to influence and lead by example, fostering a positive environment
- Ability to create best practice and take on new initiatives independently
- Excellent time management; ability to work with efficiency
- Must be professional, responsive and polite in extremely difficult circumstances
- Ability to effectively and extensively interact will all levels of management and clients
- Adaptability to situations and ever-changing demands
- Client centric, approachable, ability to adjust to client needs and style and deepen relationships in support of their business and programs; adapt to ever changing demands and different client work styles
- Motivated, self-starter, ability to take direction and work independently; ability to think critically
- Accessible and responsive outside of normal business hours as needed leading into Conferences
- A calm and flexible approach to handling pressure and stress
- Resourceful, ambitious and proactive
- Creative problem solver and team player
- Working knowledge of Conference Manager/Dealogic
- Proficient in the Microsoft Office Suite/ Word, Excel, PowerPoint
ADMINISTRATION & GENERAL:
- Assume responsibility for own environment, ensuring adherence to health and safety policies while having clean smart surroundings
- Work intelligently and ensure that the Manager is aware of problems or issues which affect productivity
- Build excellent relations with team through positive communications
- Ensure knowledge is shared within the team to enable them to work smarter and more efficiently
- Adhere to, meet, and exceed SLA’s and KPIs consistently across all work
- Strict and accurate adherence to company’s time tracking policies and systems
- Work on ad hoc requests as required, typically during quiet times
United States Residents: The base pay for this position ranges from $62,400 to $75,000. This role is also eligible for an annual discretionary bonus.
#LI-KM1
FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.