Employment Type: Full-time
Region: Americas
Work Site Type: Hybrid
Building A Brand Starts With Our Story
FIRST is a leading global brand experience agency serving clients in various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services. FIRST has received numerous accolades, including being named one of the Top 150 Event Organizers & Agencies in the USA by Eventex, being listed among the "200 Top Marketing Agencies" in 2023, 2022 & 2021 by Chief Marketer, being recognized as one of the "50 Top Event Companies" by Special Events, being included in the Top 100 "Best Places to Work in.
Learn more at www.firstagency.com
Our story started over 25 years ago growing through collaboration, innovation, strong culture, and a focus on people, specifically our people. Our people inspired, developed, and grew FIRST to the incredible brand experience creator it is today.
And our hope is that you become the next page of our story in developing how our agency connects more people beyond what they thought was possible.
A welcoming, creative and ambitious workplace that offers personal and professional growth for all individuals. At FIRST, you'll find:
- A welcoming workplace that fosters diversity and belonging with a focus on team members feeling valued, respected, and supported.
- Creative teams that enjoy challenging work with an ability to make an impact on those around them.
- An experiential organization that cares about the development and career experience of each employee, focusing on excellence and flexibility with the right balance of structure to thrive.
Location: Jersey City, NJ
What You Would Get To Do:
In this capacity, the ideal candidate would represent the FIRST brand as an implant in our Solutions account. The Associate Project Manager will consistently deliver exceptional service to our clients through excellent project management and will be an integral part of the overall Conferences and Events team responsible for managing, supporting and/or executing the coordination of conferences and events. S/he will be responsible for managing several internal and client facing programs at a time.
Your Contributions
- Work in tandem with and supporting project managers and event team
- Keep event files current to fully brief team members
- Facilitate the flow of information seamlessly and accurately
- Work to the budget agreed on by the client and notify project managers to change in costs
- Research new suppliers, contacts and venues and offer pro-active ideas
- Familiar with new venues and event spaces
- Occasional database management
- On-going maintenance and adherence to the company’s standard operating procedures
- Provide on-site project management support at events
- Reinforce the company’s brand amongst our partners, sub-contractors, venues and the industry
- Deepen relations with existing clients and maximize on all opportunities to generate new business
- Management of vendors contributing to event (gifts, printed materials, etc.)
- Organize shipment of on-site materials
- Provide support with attendee management and registration
- Support other members of the conferences and events team when applicable, both on-site and pre-conference in one of the following capacities: speaker management, one-on-one coordinator, rooms manager, ground transportation, data entry, etc.
What We Are Looking For
Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role, please apply - we would love to see how you could fit at FIRST.
- 1 – 4 years’ of Event Management/Support experience (preferably in the Financial Services Industry)
- Bachelor’s Degree required
- Excel, PowerPoint and Microsoft Office proficiency
- Resourceful and creative problem solver
- Able to take direction and run with it
- Excellent verbal and written communication
- Strong adaptability to situations and ever changing demands
- Highly organized with ability to handle multiple tasks to meet strict deadlines
- Excellent time management skills
- Ambitious and proactive
- A calm and flexible approach to handling pressure and stress
- Detail oriented
PREFERRED QUALIFICATIONS:
- Knowledge of venues and suppliers in key US cities
- Experience working with large and complex databases
- Experience with Cvent a plus
ADMINISTRATION & GENERAL:
- Assume responsibility for own environment, ensuring adherence to health and safety policies while having clean smart surroundings
- Work intelligently and ensure that the Team Manager is aware of problems or issues which negatively affect productivity
- Work on ad hoc requests from clients as required
- Act as an ambassador for the FIRST brand, leading by example and displaying the company’s core values (Ambition, Creativity, Excellence, Integrity, Teamwork)
You will be required to complete an assessment upon advancing the recruiting process. Please contact recruiting@firstagency.com if you need an accommodation.
United States Residents: The base pay for this position ranges from $60,000 to $82,000. This role is also eligible for an annual discretionary bonus.
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FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics.