Senior Project Manager (Corporate Events & Experiences Planner) 5287816007

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Employment Type: Full-time

Location: San Francisco, CA

Work Site Type: Remote

Building a Brand starts with a Story

FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency. Managing over 37,000 events & projects annually across 110 countries, FIRST serves 130+ brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors. FIRST is part of the broader Encore family of companies. Encore is a global leader in event production and technology. Consistently recognized for excellence, recent honors include 2026 Chief Marketer Agency of the Year, the Ad Net Zero Award for sustainability, and more.

Location: San Francisco, CA - remote role but must reside in San Franciso Bay area

Learn more at www.firstagency.com

What You Would Get To Do

The Senior Project Manager is responsible for supporting the client with their internal and/or client-facing events and conferences while consistently delivering exceptional service through excellent project management and creative solutions. This includes the management of all aspects of the event operation, from initial briefing to reconciliation, including but not limited to project plans, collateral, registration, transportation, hotel accommodations, entertainment, food and beverage, gift selection, audio/visual needs, webcasts, staging, speaker selection, execution, reconciliation and so on.

There is a requirement for onsite events to travel domestically or abroad as required.

Your Contributions

Full life-cycle planning and execution of multiple key events in a virtual, in-person and hybrid capacity
Financial management, including: budget development and management, expense management and invoice processing, timely post-meeting reconciliation and final financial reporting
Sourcing, negotiating and managing site selections, contract management for venues and suppliers
Coordinate registration, food and beverage, transportation, hotel accommodations, entertainment, gift selection, audio/visual needs, webcasts, staging and speaker selection for all programs; strong focus on vendor management
Work seamlessly with key internal partners on event deliverables (i.e. Marketing for print and digital design and collateral elements, Production on Audio Visual, Event Technology team on web builds, data team on attendee management, Legal and Compliance as required, etc.)
Virtual event planning and project management including confirming appropriate virtual platform, creation of timelines, invitation process, thorough and regular communications to attendees, suppliers and stakeholders
Assist with the training of new joiners
Manage and mentor a team, which may include up to 5 direct reports. Management responsibilities, if applicable, include:

Managing vacation schedules for direct reports ensuring coverage for the client at all times including providing coverage when team members are out of the office on vacation or for an event
Oversee workload of the team ensuring day to day understanding of capacity/pressure points
Management of staffing assignments considering individual team members capacities and capabilities
Management of personal development reviews for direct reports
Lead and motivate direct reports, encouraging a productive and positive atmosphere

Work with the team to ensure adherence to the client’s standards of operation and policies; ensure compliance and risk guidelines are followed
Create and closely monitor value adds at every opportunity and demonstrate commercial awareness
Share knowledge of best practices, new suppliers, services and venues
Deepen relations with existing clients and maximize on all opportunities to generate new business

What We Are Looking For:

8-10+ years’ Event Management experience, preferably in the financial services industry or a corporate environment
Advanced experience of events, conferences, meeting and production management, including but not limited to C-level executive dinners, cocktail receptions, meetings, recognition events, and sponsorships
Extensive experience with managing senior clients in planning and execution of events
Experience managing a team of employees is a plus, but not required as not all Senior Project Manager roles have management responsibilities

Additional responsibilities:

Strong proficiency working in Cvent
Strong proficiency with Microsoft Excel and Microsoft Office
Advanced project management skills with the ability to manage multiple projects simultaneously
Excellent written and oral communication skills
Extensive industry knowledge of new suppliers, venues, services, and best practices with active participation in the industry
Strong client management skills with the ability to influence and lead by example, fostering a positive environment
Strong team player, able to co-plan with colleagues and the client on large scale programs
Strong ability to create best practice and take on new initiatives independently
Client centric, approachable, ability to adjust to client needs and style and deepen relationships in support of their business and programs; adapt to ever changing demands and different client work styles
Motivated, self-starter, ability to take direction and work independently; ability to think innovatively

At FIRST, we believe that our success is driven by the passion, creativity, and commitment of our teams. That's why we offer a range of benefits and perks to support your personal and professional growth

Medical, Dental & Vision, which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA)
401 (k)
Five Flexible Spending Accounts Options
Generous Paid Time Off Allowance
Employee Assistance Program (EAP)
Life, Disability & Pet Coverages
Wellness Stipend
Mobile Phone Allowance
Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more
Aura Identity Theft Protection
Discretionary Bonus Structure
Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.

United States Residents: The base pay for this position ranges from $95,166 - $123,716. This role is also eligible for an annual discretionary bonus.

Please note that the national salary range listed in the job posting reflects the new hire salary range across various U.S. locations that would be applicable to the position. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

#LI-remote #LI-KM1

FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.

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Do you now or in the future require FIRST to sponsor you to work in the United States?

Do you currently have the legal right to work in the USA?

Will you require visa sponsorship or other immigration support to work in the USA now or at any point in the future?

Do you have any family member(s) that currently work for the company? If yes, please add name(s).

Are you a current or past employee of FIRST? If yes, please share title and dates of employment.

Were you referred for the role by an existing FIRST employee? If yes, please add name(s).

What is your desired compensation?

Do you have a bachelor's degree?

Please provide full address

Please provide City & State you reside in.

Do you reside in the San Francisco Bay area of CA ?

Do you a minimum of 8-10 years’ event management/planning experience, in a corporate or financial environment?

Are you proficient in Cvent?

Do you have advanced experience planning events, conferences, meeting and production management, including but not limited to C-level executive dinners, cocktail receptions, meetings, recognition events, and sponsorships?

Have you had direct reports and experience managing a team for at least 5 years?

Are you open to travelling up to 20-30% for event execution?

Since this position sits within an investment bank, there are company-wide trading restrictions that apply to this role. The hiring manager can provide further context if needed. Are you and your family members within your household, willing to comply with these policies?

Please note that all candidates who are extended an offer for a role at FIRST will be required to undergo a background check. Subject to local laws, this may include verification of employment history, educational history, criminal background checks and certain financial disclosure depending on your role. Failure to pass such background check will result in your offer being rescinded. Please acknowledge your agreement to continue your application.

Are you a citizen or permanent resident of Iran, Syria, Cuba, North Korea, or the Crimea, Luhansk, or Donetsk regions of Ukraine, which are currently subject to U.S. comprehensive trade sanctions?

U.S. Standard Demographic Questions

We invite applicants to share their demographic background. If you choose to complete this survey, your responses may be used to identify areas of improvement in our hiring process.

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