Junior Roadshow Coordinator

Employment Type: Full-time

Location: Hong Kong

Work Site Type: Hybrid

Building a Brand Starts with a Story

FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency.

Managing over 37,000 events & projects annually across 110 countries, FIRST serves 130+ brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors. FIRST is part of the broader Encore family of companies. Encore is a global leader in event production and technology.

Consistently recognized for excellence, recent honors include 2026 Chief Marketer Agency of the Year, the Ad Net Zero Award for sustainability, and more.

Learn more at www.firstagency.com

What You Would Get To Do

The Junior Roadshow Coordinator is responsible for helping to organise logistics, prepare schedules for Corporate Access management teams and consistently deliver exceptional service to our clients through excellent organisational and customer service skills.

Your Contributions

  • Responsible for all planning and execution related to sector-specific (non-deal and/or deal) roadshows, field trips, and conference calls for non-deal roadshows
  • Heavy logistic coordination, including, but not limited to, hotels, ground transportation, private air, commercial air, venue contracting and management, food & beverage
  • Effective management of budgets and expense reconciliation 
  • Direct contact and coordination with corporate management teams, as well as Internal Sales and Banking
  • Multitask to balance client demands while navigating concurrent events 
  • Assist with distributing nightly schedules for management
  • Assist with managing weekly/monthly event reporting to be shared with management 
  • Remain professional, responsive and polite in challenging circumstances 
  • Adapt to a changing environment and respond accordingly 
  • Minimal travel required for on-site programs
  • Maintaining onboarding/training documents with the most up-to-date information
  • Support with ad-hoc projects as required
  • Act as an ambassador for the FIRST brand, leading by example and displaying the company’s core values (Ambition, Creativity, Excellence, Integrity, Teamwork)

What We Are Looking For

  • 1-2+ years of professional experience in Roadshows, events, administrative work, conferences, marketing and/or communications
  • Highly organised – ability to handle multiple tasks to meet strict deadlines
  • Excellent time management and multi-tasking skills
  • Advanced working knowledge of the Microsoft Office 
  • Strong communication skills (written and verbal) 
  • Highly organised with the ability to work in a high-pressure environment
  • Handle multiple tasks to meet strict deadlines, ability to balance high-priority pop-up requests
  • Excellent time management and multi-tasking skills 
  • Ability to effectively interact with all levels of senior-ranking officers 
  • Adaptability to situations and ever-changing demands 
  • Accessible and responsive at off-hour times (tasks and requests by client often happen outside of normal business hours - must be available to respond accordingly) 
  • A calm and flexible approach to handling pressure and stress 
  • Resourceful, ambitious and proactive 
  • Creative problem solver and team player

At FIRST, we believe that our success is driven by the passion, creativity, and commitment of our teams. That's why we offer a range of benefits and perks to support your personal and professional growth:

  • Private Healthcare (Medical and Dental) from day 1
  • 17 Days Annual Leave PLUS Public Holidays
  • Employee Assistance Program, including 24/7 support, counselling, and legal consultation
  • Complimentary Access to Headspace, Maven & more
  • Wellness Stipend
  • Personal Volunteer Day
  • Life Insurance
  • Enhanced Sick Pay each Year
  • Mobile Phone Allowance
  • Discretionary Bonus Structure
  • Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.

#LI-TS1 #LI-Hybrid

FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.