Employment Type: Full-time
Location: Hong Kong
Work Site Type: Hybrid
Building a Brand Starts with a Story
FIRST is a leading global brand experience agency serving clients in various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services. FIRST has received numerous accolades, including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer, named Top Agency of the Year 2024 by Event Marketer, highlighted as a Global Agency of the Year, over 100 Employees by C&IT, and listed among the "200 Top Marketing Agencies" in 2024, 2023, & 2022 by Chief Marketer.
Learn more at www.firstagency.com
What You Would Get To Do
The Roadshow Coordinator is responsible for planning and executing high-profile roadshows by collaborating with Corporates, Institutional Equity Sales, Investment Banking, and Capital Markets teams. This role involves extensive coordination of logistics, including travel, accommodations, and virtual meeting arrangements, while maintaining seamless communication with corporate management teams and internal stakeholders. The Roadshow Coordinator will demonstrate strong organisational skills, the ability to work independently, and a commitment to excellence, creativity, and teamwork.
Your Contributions
- Work closely with Corporates, Institutional Equity Sales, Investment Banking and Capital Markets to design and execute roadshows
- Build strong relationships with Corporate management teams as well as with other internal constituents
- Heavy calendar management and meeting coordination for investors, clients and internal teams
- Heavy logistic coordination for in-person roadshows, including, but not limited to, hotels, ground transportation, private air, and commercial air
- Heavy logistics coordination for virtual/hybrid roadshows, including, but not limited to Zoom, conference calls, and large group virtual meetings
- Maintain and communicate logistics, travel schedules, and agendas with Corporate contacts, salespeople and other participants for multiple events at the same time
- Reconcile all roadshow expenses
- Source, vet and contract venues for events with client input
- Negotiate with vendors for cost effectiveness as appropriate; commercial focus on the bottom line
- Identify new venues and vendors to differentiate roadshows and provide new experiences to clients
- Arrange conference calls and webcasts, and coordinate ad hoc technology requests
- Provide real-time support for participants, even if after hour,s leading into an event
- Create and send logistical information and coordinate other materials for events as needed
- Must be able to balance a client’s demands and prioritise work based on a high volume of work
- Able to work independently with specialists and clients with little guidance
- Back up coverage for colleagues as needed within the team
- Excellent working relationship with managers, clients and peers alike
- Advanced supplier knowledge; ability to negotiate value adds for cost efficiencies or enhanced attendee experience
- Act as an ambassador for the FIRST brand, leading by example and displaying the company’s core values (Ambition, Creativity, Excellence, Integrity, Teamwork)
What We Are Looking For
- 3-5+ years’ experience working on complex Deal Roadshows in the Financial industry
- 3+ years’ professional experience in Roadshows, events, marketing and/or communications
- Strong working knowledge of the Microsoft Office, specifically Excel
- Experience in management and training teams, both in planning and execution of Roadshows
- Highly organised – ability to handle multiple tasks to meet strict deadlines
- Excellent time management and multi-tasking skills
- Ability to effectively and extensively interact with all levels of senior-ranking officers
- Adaptability to situations and ever-changing demands
- Accessible and responsive at all times; tasks and requests by client often happen outside of normal business hours - must be available to respond accordingly in accordance with SLAs
- A calm and flexible approach to handling pressure and stress.
- Professional, responsive and polite in extremely difficult circumstances
- Resourceful, ambitious and proactive
- Creative problem solver and team player
At FIRST, we believe that our success is driven by the passion, creativity, and commitment of our teams. That's why we offer a range of benefits and perks to support your personal and professional growth:
- Private Healthcare (Medical and Dental) from day 1
- 17 Days Annual Leave PLUS Public Holidays
- Employee Assistance Program, including 24/7 support, counselling, and legal consultation
- Complimentary Access to Headspace, Maven & more
- Wellness Stipend
- Personal Volunteer Day
- Life Insurance
- Enhanced Sick Pay each Year
- Mobile Phone Allowance
- Discretionary Bonus Structure
- Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.
#LI-TS1 #LI-Hybrid
FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.