Events & Experiences Intern

Building A Brand Starts With Our Story

FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. Operating as a full-service agency partner or through embedding specialist talent into client teams, FIRST brings brands and people together through creative, connected experiences.

FIRST works with clients across various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services. FIRST has received numerous accolades, including being named one of the Top 150 Event Organizers & Agencies in the USA by Eventex, being listed among the "200 Top Marketing Agencies" in 2023, 2022 & 2021 by Chief Marketer, being recognized as one of the "50 Top Event Companies" by Special Events, being included in the Top 100 "Best Places to Work in NYC" by Crain's New York Business, and being listed as one of the "1000 Companies to Inspire Britain" by The London Stock Exchange Group.

FIRST also understands that businesses worldwide, including us, need to adopt more sustainable and socially responsible practices. Our vision of sustainability at FIRST is about fostering a People centric, Purpose driven & Planet conscious culture.

Learn more at www.firstagency.com

Our story started over 25 years ago growing through collaboration, innovation, strong culture, and a focus on people, specifically our people. Our people inspired, developed, and grew FIRST to the incredible brand experience creator it is today. 

And our hope is that you become the next page of our story in developing how our agency connects more people beyond what they thought was possible.

A welcoming, creative and ambitious workplace that offers personal and professional growth for all individuals.  At FIRST, you'll find:

• A welcoming workplace that fosters diversity and belonging with a focus on team members feeling valued, respected, and supported. 
• An experiential organization that cares about the development and career experience of each employee, focusing on excellence and flexibility with the right balance of structure to thrive.
• Creative teams that enjoy challenging work with an ability to make an impact on those around them.

Location: Onsite in New York office. Start date January 20, 2025.

What You Would Get To Do: 

FIRST is seeking Events and Experiences Interns to support our E&E delivery team on a 20-25 hour a week basis from January to May 2025. As the tasks vary based on projects, deliverables and deadlines, so will the responsibilities of this position.  The ideal candidates are passionate and hardworking people with a positive attitude, highly social, excited about learning.

Your contributions 

• Learn about the entire event planning and production processes and how they’re implemented.
• Help prepare event documents including event decks, event timelines, hotel sheets, branding trackers, production schedules 
• Join client calls where possible and assist the event team by taking notes
• Coordinate event details with vendors (such as florists, furniture, swag/gifting partners, AV vendors) and shadow production team members onsite as needed.
• Help maintain vendor databases in sharepoint and salesforce.
• Participate in brainstorms and planning meetings for upcoming projects and proposals as needed 
• ​​Prioritize, manage, and deliver responsibilities as assigned by Project Lead to support event logistics which may include, but are not limited to:
• Sourcing venues, vendors, and onsite experiences, and management of suppliers for all aspects of events.
• Creation and maintenance of internal and client-facing project documentation.
• Tracking vendor costs and quotes to assist with budgeting and reconciliation of all event related expenses.
• Reviewing event related orders and schedules for accuracy.
• Coordinating internal and external meetings, client calls, and site visits.
• Assisting in development of design elements, including but not limited to branding and signage, decor, and furniture rentals.
• Collating materials and shipping event boxes/onsite kits 
• Coordinate with other departments such as event technology and creative team to ensure alignment on client expectations and event details. 
• Join Events and Experience team members on site visits and events where appropriate and client approves.
• Assist on any ad-hoc tasks as required.

What We Are Looking For

• Creative, curious, and entrepreneurial spirit; loves thinking of and executing new ideas.
• Highly organized; keen attention to detail, Strong analytical, strategic, and creative problem-solving skills.
• Ability to take direction and work in a fast-paced environment.
• Creative with an eye for detail.
• Dependable, punctual and resourceful.
• Strong written and oral communication skills.
• Strong interpersonal skills.
• A high degree of responsibility, initiative and professionalism.
• Competency in software applications including MS Word, Excel, PPT, GSuite, etc.
• Calm and flexible approach to handling the pressure and stress of ever-changing demands.
• Highly organized with excellent time management skills to handle multiple tasks simultaneously, meet strict deadlines, and maintain attention to detail.
• Ambitious, proactive and flexible when dealing with ever-changing situations.
• Demonstrated ability to collaborate with colleagues at all levels.
• Only candidates authorized to work in the US without any restrictions need apply.
• Prior demonstrated success in an event/sales internship experience preferred 

United States Residents: The base pay for this position is $20/hr for undergraduate $25/hr graduate students

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